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Jubilee Church - Hiring Notice
Sep 2023

Admin Executive ll (Sunday worship service ppt/propresenter)

The Role
The admin executive is responsible for the operational functions of the office administrative support to the pastoral staff and church ministries.

Reporting to:
Direct: Admin manager / Senior Minister

Job Description


  • Collate the various segments of the weekly worship service slides for Mandarin and Bilingual services.
  • Upload the worship service slides to Sanctuary PC and Auditorium Propresenter.
  • Create whatsapp chat groups for worship service co-workers involved in that particular Sunday at least a month before the Sunday as a form of notifying them of their duties and checking their availability.
  • Communicate with the co-workers involved in the worship services to arrange swapping of duties and assist to activate the replacement.
  • Assist in printing the Sunday service bulletins when necessary.
  • Work in tandem with the Admin executive l to ensure a smooth operational working relationship in preparing the Sunday materials for the worship services.
  • Order and coordinate the delivery timing and recipient of cross wreath to the wake venue. Communicate with the Zone pastor in-charge of the deceased member on the address and preferred time and day of delivery.
  • Assist in preparing and printing of the wake booklets when necessary.
  • Assist zone pastors in all the administrative functions like events registration, name lists collation, documents preparation, etc.
  • Maintain and inspect the first aid kit (located at the office pantry). Discard expired items and replenish when necessary.
  • Handle office phone calls and answer door bells. Receive delivery orders on behalf of pastors and ensure they are notified.
  • Assist in AGM preparation, including the counting of votes and presentation slides.
  • Assist in preparing the 春季、秋季感恩 cards, envelopes and labels for mailing.

The Required Knowledge and Skill Set

Education, Experience and Skills.

  • Minimum of a Diploma level education, or equivalent work experience. Bachelor's Degree or Professional Degree is preferred
  • Excellent written & verbal communication skills. English/Chinese, bilingual is preferred
  • Proficient in Online Comm Media, Microsoft Office,Word, Excel and PowerPoint. Meticulous with good administration skills


电话:6223 5203


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